Working at Moraine Park Technical College is much more than a job. It’s an opportunity to help influence the future of higher education. At MPTC, we are in a unique position to impact our district communities, and we work diligently to hire candidates with aligned values and extensive skillsets to help move the mission of Moraine Park forward.

Position Summary:

Moraine Park Technical College is seeking a full-time Accounts Payable & Payroll Specialist on our Fond du Lac Campus. The Accounts Payable & Payroll Specialist is responsible for assisting with all aspects of accounts payable processing, issuance of District purchase orders, and preparing the bank deposit. In addition, this position assists with the processing of payroll. 

The successful candidate will have an Associate degree in Accounting, or a related field and two years of experience in accounts payable and general ledger accounting.

Join us at Moraine Park Technical College, where we strive to make a positive difference in the lives of our students!  We will accept applications until the position is filled; however, applicants who apply by June 9 will be considered in our first review of applicants.

Responsibilities:

• Process all vendor invoices and employee expense reimbursement in compliance with District procedures. Identify proper authorization, verify account coding, and assemble detailed information for each check and expense voucher for audit, legal and reference purposes. Assist in preparing check runs.
• Administer the District’s procurement card program, monitor employee compliance with all District Financial guidelines and procedures, and validate and record all transactions. Process accounts payable checks for the Moraine Park Foundation in their Enterprise System.
• Assist with the processing of bi-weekly payrolls, including checking reports for accuracy. Verify accuracy and enter adjunct agreements and time sheets for all part-time employees. Monitor self-service time entry and absence reporting and maintain payroll files for each employee.
• Process and send purchase orders from the financial accounting system and maintain the encumbrance listing. Research and resolve discrepancies with accounts payable, including purchase orders, change orders, and corresponding vendor invoices.
• Perform established procedures for the deposit of District funds in accordance with District policy. Coordinate change funds with employees. Handle cash in accordance with policy and procedures.
• Prepare journal entries for internal payments and any redistribution of account numbers for correction. Process drawdowns for Financial Aid and Grants.
• Prepare vendor W-9 (Request for Taxpayer Identification Number and Certification), 1099-MISC (Miscellaneous Income), and 1099-NEC (Non-employee Compensation) filing.
• Maintain accurate files for unprocessed invoices and unused credit memos. Scan and index images of documents for payroll and the financial accounting system.
• Serve as backup to all the payroll processing duties.

Experience & Qualifications(in addition to those listed in the summary above):

• Working knowledge of payroll, accounting, accounts payable, and purchasing functions.
• Ability to maintain accurate and up-to-date electronic and hard copy files and records.
• Considerable knowledge of business math and business procedures, accuracy, and the ability to write routine correspondence.
• Knowledge of software applications, including Microsoft Office 365 (Office Suite, Teams, SharePoint, etc.).
• Excellent written and verbal communication skills to communicate clearly and effectively with end users, colleagues, and management to provide a complete and timely explanation of issues and decisions to ensure customer satisfaction.
• Ability to take initiative, work independently with little supervision and make sound decisions with minimal direction.
• Strong organizational and time management skills, including the ability to prioritize special projects with routine assignments.
• Ability to establish and maintain effective working relationships with internal and external customers. Ability to collaborate and work effectively as part of a team.
• High degree of integrity and professionalism and a demonstrated ability to respect the confidentiality of information and demonstrate critical and systems thinking.
• Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.

Desired Qualifications:
• Bachelor’s degree in Accounting, or a related field.
• Experience in payroll processing.
• Experience with educational software applications and Enterprise Resource Planning systems.

Hiring Range: $22.68-$26.30 (pending board approval)

Starting: Immediately

Workplace Flexibility: Limited work from home upon approval

Hours/Schedule/Travel: Academic: Monday – Friday, 8:00 a.m. – 4:30 p.m., Summer: Monday - Thursday, 7:30 a.m. - 4:30 p.m., minimal travel

Benefits information: Please click here for a summary of our benefits.