Working at Moraine Park Technical College is much more than a job, it’s an opportunity to help influence the future of higher education. As a part of Moraine Park’s robust Student Services department, you will have the opportunity to directly impact prospective and current students– helping to enrich their educational journey from enrollment to graduation, and beyond. Each employee at the College is an integral part of the Moraine Park mission, and we work diligently to hire candidates with aligned values to help move the mission of Moraine Park forward. 

Position Summary:

Moraine Park Technical College is seeking an Assistant to the Student Services Unit on their Fond du Lac Campus.  This position will provide administrative support and assistance for the Student Services Unit. In addition, this role will have significant administrative responsibilities associated with the ERP implementation project for the first three years of being in this position.

The successful candidate will have an Associate degree in a related field and five years of related work experience, including administrative support experience.  We will accept applications until the position is filled; however, applicants who apply by June 5, 2025 will be considered in our first review of applicants.

Join us at Moraine Park Technical College, where we strive to make a positive difference in the lives of our students!

Responsibilities:

• Provide administrative support and assistance for the Vice President – Student Services and other Student Services directors. Schedule meetings and coordinate calendars, coordinate and schedule travel arrangements, and provide call management.
• Schedule meetings and coordinate calendars, create and maintain documentation and meeting minutes specifically for the ERP implementation project.
• Coordinate the budget, planning, and operational activities for the Student Services Unit. Enter and monitor p-card purchases, expense vouchers, travel requests, and purchase requisitions; process invoices for payment. Research techniques and tools to make the Student Services Unit more efficient. Assure compliance with laws and regulations pertaining to the Unit’s work.
• Facilitate the communication flow within the Student Services Unit. Serve as a clearinghouse by addressing inquiries from internal/external customers. Serve as a front office representative for the executive suite.
• Preparation and tracking of Student Services Unit communications and documents including, but not limited to weekly College newsletter/portal, catalog edits, policy/procedure edits, meeting minutes, Microsoft Teams and SharePoint sites, PowerPoints, memos and other essential communications. Maintains documents following established College operating procedures.
• Manage and maintain Student Services web properties including the .edu public site and the myMPTC employee portal. Scan, prepare, copy and dispose of confidential communications for the Vice President – Student Services and other unit directors as needed following College policies/procedures.
• Coordinate and manage events for Student Services including coordinating the Student Services operations calendar, employee schedules, scheduling meetings, rooms, and vehicles, ordering refreshments, sending invitations, developing meeting agendas and taking meeting minutes.
• Coordination of student complaint system by reviewing submissions and working with managers to track them to completion. Routing of student referrals from the Canvas referral system to proper departments for action.
• Serve as a resource to other unit support employees in helping them with operational processes and knowledge management.

Experience & Qualifications (in addition to those listed in the summary above):

• Knowledge of software applications, including Microsoft Office 365 (Office Suite, Teams, SharePoint, etc.).
• Excellent written and verbal communication skills to communicate clearly and effectively with end users, colleagues, and management to provide a complete and timely explanation of issues and decisions to ensure customer satisfaction.
• Knowledge of accounting methods and procedures. Ability to read and understand budget reports.
• Ability to establish and maintain effective working relationships with internal and external customers. Ability to collaborate and work effectively as part of a team.
• Strong organizational and time management skills, including the ability to prioritize special projects with routine assignments.
• Ability to plan, take initiative, organize and prioritize work; analyze information, resolve problems and make recommendations.
• High degree of integrity and professionalism and a demonstrated ability to respect the confidentiality of information.
• Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.
Desired Qualifications:
• Experience working at a two-year or technical college.
• Knowledge of student information systems.
• Knowledge of the Family Education Rights and Privacy Act (FERPA).

Hiring Range: $26.95-$31.25 (pending board approval)

Starting: July 2025

Workplace Flexibility: Limited work from home upon approval

Hours/Schedule/Travel: Academic: Monday – Friday, 8:00 a.m. – 4:30 p.m., Summer: Monday - Thursday, 7:30 a.m. - 4:30 p.m.

Benefits information: Please click here for a summary of our benefits.