Applications are being accepted for a full-time Executive Assistant – President’s Office position at Moraine Park Technical College, Fond du Lac campus. This position assists the President in the timely and effective conduct of the duties of the Office of the President. This position assists the President with public relations, communication, complaint resolution and reports/presentations. This position works with the President to coordinate District Board meetings/activities/events.
1. Assist the President in the timely and effective conduct of the duties of the Office of the President. Act as the representative of the President as directed. Provide assistance and support for MPTC crisis response and the Crisis Response Management Team.
2. Assist the President with public relations, and coordinate the flow of efficient and timely communications between District Board members, the State Office, direct reports, staff, students, public officials, media, and other customers. Assist with resolution of complaints and concerns as appropriate.
3. Research, compile, compose, organize, and prepare written reports, presentations, and documents for the Board and President. Organize and/or distribute written and oral communications as appropriate.
4. Coordinate District Board activities for and with the President. Serve as the recording secretary for all Board meetings, public hearings, closed sessions, retreats, and special meetings. Responsible for all meeting materials, logistics and legal correspondence, and to arrange for follow-up on Board actions.
5. Manage and maintain the President’s schedule. Coordinate and organize President-sponsored special events and projects. Schedule meetings with internal and external customers. Act as the President’s liaison and screening point for visitors and phone calls.
6. Serve as the liaison to the President’s Cabinet and President’s Work Teams through coordination and participation in team meetings. Provide support to the team structure necessary to conduct the work of the President’s Unit and the College.
7. Assist with the preparation of the annual strategic plan and budget for the President’s Unit, the President’s Office, and the District Board. Check expenditures against budget and make adjustments as needed. Assist with completion of expense reimbursement and purchasing card submittals in accordance with College procedure. Process payroll and vacation requests for all of the President’s direct reports in a timely manner.
8. Make travel arrangements and reservations for seminars, dinners, quarterly meetings, conferences, and conventions on behalf of the President and the District Board.
9. Serve as liaison to the County Board Chairpersons for the MPTC Board Appointment Process and coordinate and facilitate the Board Appointment Process. Arrange and participate in new board member orientations.
10. Maintain the master file for board policies. Update and administer all internal and external website communication and materials related to the President’s Unit. Compile, record, and communicate procedures for the President’s Unit. Document and communicate District Board policies.
1. Associate degree in business, administrative professional, office management or a related field; or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. Bachelor’s degree in a related field preferred.
2. A minimum of five years of progressively responsible related work experience as an executive/administrative assistant or an administrative professional.
3. Extensive knowledge of modern office practices and procedures, grammar, spelling, punctuation and modern English usage. Ability to capture and transcribe minutes.
4. High degree of skill in microcomputer applications and use of hardware and software applications. Advanced knowledge of MS Office Suite, including MS Outlook. Familiarity with MS Teams, SharePoint and Adobe Acrobat Pro preferred. ERP experience preferred.
5. Strong problem-solving skills to include accuracy and attention to detail. Must demonstrate ability to capture essential issues, suggest solutions and provide research and follow-through.
6. Willingness to take initiative, work independently with little supervision and make decisions with minimal direction. Must demonstrate strong organizational and time management skills with the ability to prioritize projects along with ongoing assignments.
7. Willingness to learn and take on new challenges. Ability to work with multiple projects under tight and varied deadlines.
8. Strong oral and written communication skills. Demonstrated effective email communication skills. Ability to provide direction to staff and train staff.
9. Ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy.
10. Strong interpersonal skills and ability to develop and maintain effective working relationships with internal and external customers. Strong conflict resolution skills. Portray a positive demeanor at all times.
11. Ability to work collaboratively to meet organizational goals and objectives. Experience working in a highly participative, team-based environment preferred.
12. Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.
13. Knowledge of business math, accounting methods and procedures. Ability to create, read and understand budget reports.
Group Life Insurance
Group Health Insurance
Group Dental Insurance
Group Vision Insurance
Long Term Disability
Accumulative Sick Leave
403(b)/457 Deferred Comp-Voluntary Retirement Savings Program Options
Employee Assistance Program